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Film and Photography Policy

12X12 Gymnastics Ballina Inc. is committed to providing the highest levels of membership service. This includes protecting members’ privacy, promotion of positive behaviours and protecting the health safety and wellbeing of members. 

By introducing policy and procedures regarding the taking and use of photographs and filing, this policy reiterates 12X12 Gymnastics commitment to its members. 

This Policy applies the 12X12 Gymnastics Ballina Inc. Privacy Policy to the taking of, and use of photography, with particular reference to the 12X12 Gymnastics Ballina Inc. website, 12X12 Gymnastics print publications and photographs taken at 12×12 Gymnastics events.

Description 

Photography includes but is not limited to still camera, mobile phone photos and any form of still captured images. Filming includes but is not limited to video, mobile phone video, DVD and any form of moving captured images. 

This policy applies to participants, spectators, officials, coaches, judges and staff at all 12X12 Gymnastics events and activities. 

RELATED DOCUMENTS 

Related 12X12 Gymnastics Ballina Inc. documents include the following:- 

  • Privacy Policy 
  • Constitution
  • Codes of behaviour 
  • Member Protection Policy 

PHOTOGRAPHIC POLICY 

Photography and Filming at Events 

12X12 Gymnastics Ballina Inc. will take photographs and moving images at gymnastics events for use on the 12X12 Gymnastics website and other publications. 

If formally notified by a member that they do not wish to have their image captured 12X12 Gymnastics Ballina Inc. will endeavour to respect the member’s wishes, but is not directly responsible for the taking of images. 

Authorised photographers 

Only 12X12 Gymnastics Ballina Inc. authorized photographers and videographers are permitted to take photographs or film on the competition floor at 12X12 Gymnastics events. 

Flash Photography 

Flash photography is prohibited at all 12X12 Gymnastics competitions. 

Parents and Spectators 

12X12 Gymnastics. permits parents, guardians and immediate family members to take photographs and video from the spectator areas only, and of their athlete only.

Non-permitted lens types 

With the exception of authorized photographers, digital SLR cameras and/or lenses of a professional standard cannot be used within the confines of any 12X12 Gymnastics event venues. 

GUIDELINES FOR THE USE OF IMAGES 

12X12 Gymnastics will endeavour to ensure that photographs and videos published on the 12X12 Gymnastics Ballina Inc. website and Social Media. 

Health and wellbeing 

12X12 Gymnastics Ballina Inc. is concerned with the health and wellbeing of its members, and as such will exclude images that may be deemed offensive or unflattering. 

12X12 Gymnastics will not identify persons will full names in a published image unless written approval has been obtained. 

Ownership Images collected by 12X12 Gymnastics are the property of the Association and individuals contained in such images has no ownership rights of such images. 12X12 Gymnastics Ballina Inc. retains the right to use members’ images in publications and promotional material.

PROCEDURES AND TERMS OF REFERENCE 

Procedure for obtaining permission to take photographs and film at events 

12X12 Gymnastics Ballina Inc. will advise all event competitors and coaches that their photograph may be taken during a 12X12 Gymnastics or external event and be used in 12X12 Gymnastics Ballina Inc. publications and website, and in other places where applicable. 

This notice will be printed on the entry form to the competition. At 12X12 Gymnastics Ballina Inc. events, a notice will be placed at the venue entrance stating the following: “During this 12X12 Gymnastics Ballina Inc. event your photograph or video of your routine may be taken to be used in 12X12 Gymnastics Ballina Inc. publications and website. “

If your do not wish your photograph to be taken please identify yourself to the Event Organiser upon Arrival. If an individual does not want their image captured at a 12X12 Gymnastics Ballina Inc. event, they must inform the 12X12 Gymnastics Ballina Inc. Event Manager in writing at the time of entry, on the correct form, as well as identifying themselves upon arrival. 

Procedure to obtaining permission to take photographs and film at an event 

Spectators 12X12 Gymnastics Ballina Inc. permits parents, guardians and immediate family members to take photographs and video from the spectator area at 12X12 Gymnastics Ballina Inc. events of their athlete only. Parents, friends, coaches, judges and the like will not be permitted to take images from the competition floor.

Procedure for reporting the taking of, and use of, inappropriate images at 12X12 Gymnastics Ballina Inc. events 

The Event Organiser will approach suspicious photographers and ask for the following information 

  • Name 
  • Relationship to gymnast i.e. parent, friend 

The event organiser should advise the individual that a complaint has been made regarding the images being taken. The individual has the opportunity to respond to the claim. If the Event Organiser is unsatisfied with the response, they may ask the individual to refrain from taking images or ask them to leave the venue. The Event Organiser’s decision is final. If the request to leave the venue is not respected, the Event Organiser will follow up, possibly calling policy or security until the issue reaches resolution. 

Authorised Photographer Terms of Reference 

To become an Authorised Photographer the photographer must apply to 12X12 Gymnastics Ballina Inc. to photograph a specific event: 

  • Show references and past work 
  • Submit a Police Check or Working with Children Assessment 
  • Agree to, and sign the Authorised Photographers Agreement

At the event Authorised Photographers must:

  • Dress appropriately (uniform is preferred) 
  • Follow all instructions of the Event Organiser or her representative 
  • Wear the identification of “Official Photographer” 

POLICY PROMOTION

  • This policy will be made available to all members via the 12X12 Gymnastics Ballina Inc. website at www.nunawadinggynastics.org.au. 
  • This policy will be communicated to all staff, Committee, and any other officer connected to 12X12 Gymnastics Ballina Inc. at internal or external event. 
  • Upon new membership at 12X12 Gymnastics Ballina Inc.  families are required to fill out a ‘ Photography & Film Permission Document’. 

This Policy was implemented / reviewed by the Committee of Management of 12×12 Gymnastics Ballina Incorporated

Date: February 2019 

Review Date: February 2020

Reviewed 2019 – Approved by: 

President: 

Secretary: